Everything You Need to Stay Compliant
Managing staff compliance for NDIS providers shouldn't mean drowning in spreadsheets and chasing expired documents. Ready Set Compliant handles the busywork so you can focus on what matters — your participants.
Spreadsheet Chaos
Tracking expiry dates in Excel, chasing staff over email, scrambling before audits.
Automated Peace of Mind
Documents tracked automatically, smart alerts before anything expires, audit-ready in seconds.
Focus on Participants
Less admin, less stress, more time delivering quality NDIS services to the people who need them.
Up and Running in Minutes
No IT department required. No lengthy onboarding. Three simple steps and your whole team is compliant.
Invite Your Team
Add staff one by one or bulk import your entire roster via CSV. Each person receives a magic link — no passwords, no friction. They're set up in under a minute.
Staff Upload Documents
Staff upload certificates from their desktop, drag-and-drop files, or snap a quick photo from their phone. AI extracts the data, detects the document type, and tracks the expiry — all automatically.
Stay Compliant Forever
Smart alerts remind staff before anything expires. Admins get a real-time dashboard. Generate audit-ready reports with a single click when the auditor comes knocking.
AI Document Verification
Stop manually checking every certificate your support workers upload. Our AI analyses documents the moment they're submitted — extracting names, expiry dates, certificate numbers, and issuing bodies automatically. Each document gets a confidence score so admins can approve with certainty, not guesswork.
- Auto-extracts key data from any certificate
- Confidence scoring flags documents that need attention
- Bulk approve verified documents in one click
- Matches extracted names against staff profiles
Snap & Upload
Your support workers are busy enough. With Ready Set Compliant, they just snap a photo of their certificate from any device — phone, tablet, or desktop. Our AI auto-detects the document type, extracts the data, and files it in the right place. No scanning, no emailing, no chasing.
- Upload from phone camera, file browser, or drag-and-drop
- AI auto-detects document type (First Aid, WWCC, Police Check, etc.)
- Works offline — syncs when connection returns
- Supports PDF, JPG, PNG, and HEIC formats
Renewal Timelines
Expired documents during an NDIS audit can mean non-compliance findings — or worse, putting participants at risk. Our visual timelines show you exactly when every document across your team expires. Set it and forget it — we'll chase the renewals so you don't have to.
- Visual timeline of all upcoming expiries across your team
- Automatic alerts at 60, 30, 14, and 7 days before expiry
- One-click calendar sync (Google, Outlook, Apple)
- 90-day compliance forecast for planning ahead
Shareable Audit Portal
When an NDIS auditor asks to see your staff documentation, don't scramble through filing cabinets or email chains. Generate a secure, read-only audit link in seconds. It's password-protected, time-limited, and branded with your company logo — professional and compliant.
- Generate shareable read-only links for auditors
- Password-protected with configurable expiry dates
- Choose exactly which staff and documents to share
- Branded with your company logo for a professional look
E-Signatures
No more printing, signing, scanning, and emailing. Staff sign documents digitally right inside the platform — policies, codes of conduct, onboarding forms, anything. Signatures are saved for reuse, and signed PDFs are generated automatically for your records.
- Staff draw or type their signature once, reuse it forever
- Signed PDFs generated automatically with timestamps
- Track who's signed and who hasn't in real-time
- Perfect for NDIS onboarding packs and policy acknowledgements
Smart Notifications
Your staff won't remember when their First Aid expires. That's okay — we will. Automated email and SMS alerts go out at 60, 30, 14, and 7 days before any document expires. Admins get weekly compliance summaries so nothing falls through the cracks.
- Automated alerts at 60, 30, 14, and 7 days before expiry
- Email and SMS delivery for maximum reach
- Weekly compliance digest for admins
- Staff get direct upload links in their reminders
Compliance Dashboard
See exactly where your organisation stands — right now. The compliance dashboard gives you a real-time breakdown of every staff member's document status. Filter by team, document type, or compliance status. Export reports for board meetings or NDIS audits in one click.
- Real-time compliance percentage across your organisation
- Filter by staff, document type, team, or status
- Exportable reports in PDF and CSV formats
- Visual breakdowns with charts and status indicators
Document Templates
Upload your organisation's policies, codes of conduct, NDIS practice standards acknowledgements, and onboarding packs. Staff read them in-app, e-sign to acknowledge, and everything is tracked centrally. No more lost paperwork or "I didn't receive it" excuses.
- Upload any PDF as a signable template
- Track read and sign status across your entire team
- Perfect for NDIS onboarding and annual policy reviews
- Automated reminders for unsigned documents
Plus Everything Else You Need
Team management, multi-device support, and more — built for the way NDIS providers actually work.
Team Management
Role-based access for admins and staff. Bulk import your entire team via CSV. Send magic-link invitations — no passwords to manage.
Weekly Email Summaries
Automated weekly compliance emails keep admins informed. Get a snapshot of expiring documents, pending reviews, and team compliance status — straight to your inbox.
Works on Any Device
Fully responsive from day one. Staff upload documents from their phone in the field, admins approve from their tablet and run reports from desktop.
Be the First to Know
Join the waitlist and we'll notify you as soon as Ready Set Compliant is open for sign-ups.